top of page
EMRA Logo_1.png

Privacy Policy

Last Updated: 11 December 2025


Entity: Emirates Arts & Music Rights Association (“EMRA”, “we”, “us”, “our”)

​

This Privacy Policy explains how EMRA collects, uses, discloses, and protects personal information in connection with our website, portals, membership processes, events, programs, and any online tools or forms we provide (collectively, the “Services”). By using the Services, you consent to the practices described here.

​

1. Who We Are & Scope of This Policy

EMRA is a non-profit organization based in the United Arab Emirates (UAE) dedicated to supporting creators in the arts and music sectors. This Policy applies to personal information we process when you:

​

  • Visit or interact with our websites or microsites;
     

  • Apply for membership or renew membership;
     

  • Register for or attend EMRA programs, workshops, or events;
     

  • Communicate with us (e.g., email, forms, social media);
     

  • Submit portfolios, creative works, or rights-related information.
     

This Policy does not cover third-party websites or services that may be linked from our Services.

​

2. The Information We Collect

2.1 Information You Provide Directly
 

  • Identification & Contact: name, email, phone, country of residence, postal address.
     

  • Professional Details:
    We may collect information related to your professional or creative activities, including:
     

  • Creative role or specialization, such as lyricist, composer, musical author, performer, producer, director, visual or digital artist, writer, or any other creator in the fields of visual, audio, literary, theatrical, musical, or multimedia arts.
     

  • Professional affiliations, such as your organization, label, agency, or representative.
     

  • Professional materials, such as portfolio links, samples of work you choose to provide, or other publicly available professional information relevant to your use of our Services.
     

  • Purpose of Collection:
    We collect and process this information to create and maintain your professional profile; verify and categorize your creative role; enable participation in our platform’s features; match you with relevant opportunities; and personalize your experience based on your professional background.
     

  • Membership & Program Data: application forms, eligibility proofs, membership tier, participation history, workshop registrations, feedback.
     

  • Rights-Related Data (if applicable): repertoire lists, metadata, agreements you submit, or other documents needed to support EMRA programs.
     

  • Communications: inquiries, support requests, correspondence.
     

2.2 Information Collected Automatically

  • Usage & Device Data: IP address, device/browser, pages viewed, time on site, referring URL, error logs, session identifiers.
     

  • Cookies & Similar Technologies: small files stored on your device that support site functionality, analytics, and preferences.
     

2.3 Information From Third Parties

  • Service Providers: secure payment, identity verification, email delivery, analytics.
     

  • Public Sources & Partners: publicly available profiles or information from cultural partners, only where lawful and relevant to our Services.

 

3. Why & How We Use Your Information

Primary Purposes

  • Membership Administration: evaluate applications, onboard/renew members, deliver benefits, respond to queries.
     

  • Programs & Events: register attendees, manage participation, provide materials, collect feedback, issue certificates if applicable.
     

  • Communications: service announcements, policy updates, newsletters (opt-out available), invitations.
     

  • Rights-Related Support (if applicable): assess documentation you voluntarily provide to enable programs that support creators.
     

  • Operations & Security: run, maintain, personalize, and improve the website; detect/prevent fraud or misuse.
     

  • Compliance: meet legal, regulatory, audit, and record-keeping obligations.
     

Legal Bases (as applicable)

  • Your consent (e.g., newsletters, optional forms);
     

  • Contractual necessity (to provide requested Services);
     

  • Legitimate interests (to operate, secure, and improve our Services and support creators);
     

  • Legal obligations (record keeping, responding to lawful requests).
     

​

4. Cookies & Similar Technologies

We use:

  • Strictly Necessary Cookies (security, core features);
     

  • Analytics Cookies (to understand usage and improve experience);
     

  • Preference Cookies (remember site choices).
     

You can manage cookies through your browser settings; some features may not function without them.

 

5. Sharing & Disclosure

We do not sell or rent personal information. We may share limited data with:

  • Service Providers/Processors: hosting, IT, analytics, communications, payment/verification—bound by confidentiality and data protection obligations.
     

  • Event Partners (if applicable): for co-hosted programs and only as necessary (e.g., attendee lists), with appropriate safeguards.
     

  • Authorities/Regulators: when legally required, or to protect rights, safety, and security.
     

  • Successors: in the context of reorganization or similar non-profit restructuring, subject to confidentiality.
     

6. International Transfers

If your information is transferred outside the UAE, we use appropriate safeguards (e.g., contractual protections) consistent with applicable law.

​

7. Security

We implement administrative, technical, and physical measures—such as access controls, encryption in transit where feasible, network monitoring, and regular backups—to protect personal information. No method is 100% secure; we continuously improve our controls.

​

8. Data Retention

We keep personal information only as long as needed for the purposes described or as required by law (e.g., accounting/audit). When no longer needed, we securely delete or anonymize data.

​

9. Your Choices & Rights

Subject to law, you may have rights to access, correct, delete, restrict, or object to processing, and to withdraw consent for non-essential processing. You may also request a copy of your data (data portability, where applicable).


Contact: data@emraorg.ae 

We may request information to verify your identity.

​

You can opt out of non-essential email communications by clicking “unsubscribe” or contacting us.

​

10. Events, Media & Testimonials

By attending EMRA events, you may be present in photos or video captured for documentation and awareness.

 

We strive to signpost recording areas and honor reasonable opt-out requests when feasible. If you provide a testimonial or quote, we may display it with your permission.

 

11. User-Generated Content & Portfolios

If you submit works, metadata, or portfolio links, you are responsible for ensuring you have the right to share them with EMRA. We will use such materials only for the relevant EMRA program/process and in accordance with this Policy.

 

12. Third-Party Links

Our site may link to external sites and services. We are not responsible for their content or privacy practices. Review their policies before sharing data.

 

13. Changes to This Policy

We may update this Policy from time to time. The “Last Updated” date reflects the latest version. We will notify you via the website (and where appropriate, by email) of material changes.

bottom of page